--- title: Item ledger in Rackbeat description: The product ledger in Rackbeat provides an overview of all transactions related to the item. This guide explains the function and how to read it. --- [Skip to content](https://helpdesk.rackbeat.com/knowledge/ht-00224#main-content) - [English](https://helpdesk.rackbeat.com/knowledge/ht-00224) - [Dansk](https://helpdesk.rackbeat.com/da/knowledge/ht-00224) - [Norsk – Norge](https://helpdesk.rackbeat.com/no-no/knowledge/varekortet-i-rackbeat) - [Svenska](https://helpdesk.rackbeat.com/sv/knowledge/ht-00224) English Show submenu for translations [Contact us](https://helpdesk.rackbeat.com/knowledge/kb-tickets/new?hsLang=en) Open main navigation Close main navigation - - [English](https://helpdesk.rackbeat.com/knowledge/ht-00224) - [Dansk](https://helpdesk.rackbeat.com/da/knowledge/ht-00224) - [Norsk – Norge](https://helpdesk.rackbeat.com/no-no/knowledge/varekortet-i-rackbeat) - [Svenska](https://helpdesk.rackbeat.com/sv/knowledge/ht-00224) English Show submenu for translations - [Contact us](https://helpdesk.rackbeat.com/knowledge/kb-tickets/new) - [AI Chat](https://chat.applai.io/chatbot/W5EFe14XJ8mW0OlrIzTS) [AI Chat](https://chat.applai.io/chatbot/W5EFe14XJ8mW0OlrIzTS) How can we help you? - There are no suggestions because the search field is empty. 1. [Helpdesk](https://helpdesk.rackbeat.com/knowledge?hsLang=en) 2. [GETTING STARTED / SETUP](https://helpdesk.rackbeat.com/knowledge/getting-started-setup?hsLang=en) # Item ledger in Rackbeat ## The ledger in Rackbeat provides an overview of all transactions related to the item. This guide explains the function and how to read it. ### Table of Contents - [Find the ledger](https://helpdesk.rackbeat.com/knowledge/ht-00224#Findledger) - [Overview](https://helpdesk.rackbeat.com/knowledge/ht-00224#Overview) - [Types of transactions on the ledger](https://helpdesk.rackbeat.com/knowledge/ht-00224#Overview) - [Corrections](https://helpdesk.rackbeat.com/knowledge/ht-00224#corrections) - [Accessing the transaction from the ledger](https://helpdesk.rackbeat.com/knowledge/ht-00224#acess) - [Export of ledger](https://helpdesk.rackbeat.com/knowledge/ht-00224#acess) --- Find the Ledger The product ledger can be found in two ways. - **Via the three dots in the overview** Go to *Items → Products/Bills of Materials*. In the overview, hover over the three dots on the right-hand side and click *Ledger*: ![image-png-Aug-20-2025-08-29-26-4319-AM](https://helpdesk.rackbeat.com/hs-fs/hubfs/image-png-Aug-20-2025-08-29-26-4319-AM.webp?width=644&height=110&name=image-png-Aug-20-2025-08-29-26-4319-AM.webp) - **Via Actions when the item is opened** Open the item, click *Actions* in the upper right corner, and then *Ledger*: ![image-png-Aug-20-2025-08-29-52-6625-AM](https://helpdesk.rackbeat.com/hs-fs/hubfs/image-png-Aug-20-2025-08-29-52-6625-AM.webp?width=644&height=287&name=image-png-Aug-20-2025-08-29-52-6625-AM.webp) --- ### Overview **Types of transactions on the ledger:** - **Order:** The transaction number series. If transactions have been registered retroactively or in the future, you can follow the sequence here. - **Date:** The date the transaction affects the inventory (Ledger date). - **Transaction:** The type of transaction (Quantity adjustment, Value adjustment, Shipment, Receipt, Production Order, or Movement). - **Location:** The name of the location the transaction affects. - **Quantity:** The number of units involved in the transaction. - **Value per unit:** The booked value per unit. - **Value:** The total value of the transaction. - **Total quantity:** The total quantity in stock at the time of the transaction. - **Total value:** The total stock value of the item at the time of the transaction. --- #### Corrections **Note!** Corrections are only eligible for agreements using the [Average cost](https://helpdesk.rackbeat.com/knowledge/ht-00049?hsLang=en) principle. When a transaction is adjusted, it is marked as **“Corrected.”** Click the label to view an explanation, which typically refers to the triggering transaction (e.g., a backdated receipt or cost price adjustment). A correction occurs when the cost price of an item is changed retroactively. This happens, for example, if a receipt or shipment is registered with an earlier date. The system will then adjust the original transaction to ensure that the inventory value and cost price remain accurate. ![Screenshot\_2025-12-01\_at\_15.42.36](https://helpdesk.rackbeat.com/hs-fs/hubfs/Screenshot_2025-12-01_at_15.42.36.webp?width=670&height=397&name=Screenshot_2025-12-01_at_15.42.36.webp) --- #### Accessing the transaction from the Ledger All transactions on the product card are clickable (blue text). When you click, you’ll be taken to the corresponding entry in the system: - **Shipment, Receipt, and Production Order** → opens the specific entry - **Adjustment and Movement** → takes you to the general overview of the function (not the individual adjustment/transfer). From here, the transaction can be found by filtering on *archived*. --- #### Export of the Ledger It is possible to export product cards in Rackbeat through the Product Card report. **Go to:** *Reporting → Ledger.* Apply the relevant filters and click *Download sheet* in the top right corner to export. See also the guide for the report here: [Reporting: Ledger](https://helpdesk.rackbeat.com/knowledge/ht-00028?hsLang=en) - [GETTING STARTED / SETUP](https://helpdesk.rackbeat.com/knowledge/getting-started-setup?hsLang=en#main-content) - [For new agreements](https://helpdesk.rackbeat.com/knowledge/getting-started-setup?hsLang=en#for-new-agreements) - [General Setup](https://helpdesk.rackbeat.com/knowledge/getting-started-setup?hsLang=en#general-setup) - [Add-ons](https://helpdesk.rackbeat.com/knowledge/getting-started-setup?hsLang=en#add-ons) - [Sales](https://helpdesk.rackbeat.com/knowledge/getting-started-setup?hsLang=en#sales) - [Products](https://helpdesk.rackbeat.com/knowledge/getting-started-setup?hsLang=en#products) - [Purchasing](https://helpdesk.rackbeat.com/knowledge/getting-started-setup?hsLang=en#purchasing) - [TIPS & TUTORIALS](https://helpdesk.rackbeat.com/knowledge/tips-tutorials?hsLang=en#main-content) - [Export](https://helpdesk.rackbeat.com/knowledge/tips-tutorials?hsLang=en#export) - [Import](https://helpdesk.rackbeat.com/knowledge/tips-tutorials?hsLang=en#import) - [Rackbeat](https://helpdesk.rackbeat.com/knowledge/tips-tutorials?hsLang=en#rackbeat) - [Reporting](https://helpdesk.rackbeat.com/knowledge/tips-tutorials?hsLang=en#reporting) - [Frequently asked questions](https://helpdesk.rackbeat.com/knowledge/tips-tutorials?hsLang=en#frequently-asked-questions) - [RACKBEAT MOBILE APP](https://helpdesk.rackbeat.com/knowledge/rackbeat-mobile-app?hsLang=en#main-content) - [Sales](https://helpdesk.rackbeat.com/knowledge/rackbeat-mobile-app?hsLang=en#sales) - [INTEGRATIONS](https://helpdesk.rackbeat.com/knowledge/integrations?hsLang=en#main-content) - [Integration partners](https://helpdesk.rackbeat.com/knowledge/integrations?hsLang=en#integration-partners) - [Shopify](https://helpdesk.rackbeat.com/knowledge/integrations?hsLang=en#shopify) - [Woocommerce](https://helpdesk.rackbeat.com/knowledge/integrations?hsLang=en#woocommerce) - [Shipmondo](https://helpdesk.rackbeat.com/knowledge/integrations?hsLang=en#shipmondo) - [Webshipper](https://helpdesk.rackbeat.com/knowledge/integrations?hsLang=en#webshipper) - [Legacy integrations](https://helpdesk.rackbeat.com/knowledge/integrations?hsLang=en#legacy-integrations) - [The Rackbeat | e-conomic integration](https://helpdesk.rackbeat.com/knowledge/the-rackbeat-e-conomic-integration?hsLang=en#main-content) - [Valuation](https://helpdesk.rackbeat.com/knowledge/the-rackbeat-e-conomic-integration?hsLang=en#valuation) - [FAQ](https://helpdesk.rackbeat.com/knowledge/the-rackbeat-e-conomic-integration?hsLang=en#faq) - [Installation & settings](https://helpdesk.rackbeat.com/knowledge/the-rackbeat-e-conomic-integration?hsLang=en#installation-settings) - [Your Rackbeat agreement](https://helpdesk.rackbeat.com/knowledge/your-rackbeat-agreement?hsLang=en#main-content) - [Billing](https://helpdesk.rackbeat.com/knowledge/your-rackbeat-agreement?hsLang=en#billing) - [Account](https://helpdesk.rackbeat.com/knowledge/your-rackbeat-agreement?hsLang=en#account) - [Other](https://helpdesk.rackbeat.com/knowledge/your-rackbeat-agreement?hsLang=en#other) Rackbeat Helpdesk [Go to rackbeat.com](https://rackbeat.com/en/)         [Contact us](https://helpdesk.rackbeat.com/en/knowledge/kb-tickets/new?hsLang=da)