How to create a product group (item group)

Product groups in Rackbeat are used to categorize your items in the system. This can include physical goods, services, freight, and taxes.

By creating product groups, you gain better control over your inventory movements and tax regulations, as well as whether items can be sold or not.

How to create a product group:

• Number: enter a unique number for the product group. This number will be used to identify the group within the system.
• Name: Give your product group a fitting name. The name can indicate what the group contains, such as "Physical Goods" or "Services".
  
• VAT-settings: Rackbeat uses four different VAT-zones, that you need to specify for each product group:
  
  • VAT domestic
  • VAT EU
  • VAT abroad
  • VAT domestic (exempt)
  
• Has inventory: It is important to specify whether the items in this group should have inventory tracking. If a product group includes items such as services that do not require inventory stock, this should be indicated here. Note that you can only change this setting until an item has had a transaction or movement.
  

• Has inventory – Yes:
  Used for all physical products.

  Has inventory – No:
  Used for services, such as shipping, labor hours, etc.
  If selected, it will be possible to activate “Allocate cost on receipts.”

   

• Allocate cost on receipts:

   

  • Yes, based on quantity
    The cost is distributed evenly based on the number of received items.
    (= Total shipping / total quantity excluding shipping)
    This means that each received unit gets the same share of the shipping cost.

     

  • Yes, based on value
    The cost is distributed proportionally based on the value of the received items.
    (= Total shipping × (item line value / total item value))
    The higher the value of an item line, the larger its share of the shipping cost.

• Items in the group can be sold: Choose whether the items in the product group can be sold. This is useful if you, for example, have components used internally in production that should not be sold to customers. 
  
• Create item group: Click "Creat item group" to complete the creation of your product group.