How Does EAN Invoicing work in Rackbeat?

EAN invoicing in Rackbeat requires integration with e-conomic and is only available for companies with a Danish CVR number. In this guide, we'll go through what's required to send invoices via EAN:

Setting Up Company Data
Customer Setup
Requirements
Integration Setup
Sending via EAN
- Resending via EAN

Setting Up Your Company Data

To use EAN invoicing:

Company Data in Rackbeat: Ensure that the Danish VAT number is correctly entered and the country is set to Denmark.

Corresponding Data in e-conomic: Check that the CVR/VAT and country are also correctly set in e-conomic.

Customer Setup in Rackbeat

On the customer's card in Rackbeat, the following must be filled out:

EAN Number: 13 digits without spaces.
Country: The customer's country must be filled under billing address.
Their Reference: A contact person must be selected.

TIP! If the EAN number is not long enough or too long, Rackbeat will inform you.

E-conomic Integration Setup in Rackbeat (only in Danish)

In the integration between e-conomic and Rackbeat, "Book invoices in e-conomic when posting in Rackbeat" must be enabled:

"Never book EAN invoices" must not be enabled.
The rest of the settings are optional. You can read an overview of these settings (in Danish) here.

Sending Invoices via EAN

Once you've set the settings correctly, you can work with EAN invoicing in Rackbeat.

It will look like this when you book your invoice in Rackbeat, where you'll have the option to send the invoice as an EAN invoice:

If there are unmet requirements, Rackbeat will not allow you to send the invoice as an EAN invoice, and the text will appear in red.

If requirements are not met, ensure the following:

The EAN number is 13 digits long and entered on both the customer and invoice.
Their reference is selected on both the customer and invoice.
The CVR/VAT number in your company settings in Rackbeat is just digits, not like DK0000000.
The CVR number in your company settings in e-conomic is just digits, not like DK0000000.
Your integration settings are correctly set.

Resending via EAN

Resending an EAN invoice is always possible from e-conomic.

Follow these steps:

In e-conomic, find the invoice under "arkiv/archive".
Click the envelope for Send.
Select "Send som e-faktura / Send as e-invoice" to send via EAN.

Changing EAN Number on Order/Invoice

To change the EAN number on an existing order or invoice:

Find Your Order/Invoice: Click to edit the order/invoice.
Edit Address Details: Click 'Edit' in the address box.

Change EAN Number: Write the new EAN number in the field under 'EAN invoicing'.

Note!: Posted invoices cannot be edited.

Changes to the EAN number on an order/invoice do not change the customer's EAN number in the system as a whole.