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How to create a production order

You can create a production order if you have a product that is made up of different parts. The production can be done before or after an order, depending on your workflow. If made beforehand the product will be visible in your product overview.

NB! A ''Bill of Materials'' is required to create a production order, this is because the parts used in the order come from the ''BOM''. If you haven't created a bill of materials yet, please follow this link first to create one ''How to create a Bill of Materials (BOM)''.

Tables of content

Creation of production order

When a production order is created, it will affect the quantities of the underlying products under Available.

The underlying products will only be deducted once the production is completed, and the bill of materials will then be added to inventory.

Create the production order manually

  1. Select "Items" in the top bar 

     

  2. Click on "Production" in the menu

     

  3. Click "Create new" in the upper right corner

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  4. Enter the information for the production order in question

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    Below is an overview of the fields that can be completed when creating a production order.

Required fields are marked with *.

  • Note: Enter an internal note for the production here.

  • Expected Date: Specify the expected completion date.

  • Start Date: Specify the expected production start date.

  • *Bill of Materials (BOM): Select the BOM to be produced. Click + Add BOM to create production orders for multiple BOMs at once.

  • *Quantity: Enter the quantity of the selected BOM you want to produce.

    • The quantities of the underlying components will be multiplied by the BOM quantity.

      For example, if the BOM is 1 bicycle and one of its components is 2 wheels, producing 5 bicycles will consume 10 wheels from inventory.

  • Employee: Select the employee responsible for the production, if required.

  • Customer: Select the customer for whom the BOM is being produced, if required.

    • If the production order was created from a sales order, this information will already be filled in.

  • Layout: Select a production order layout, if applicable.

  • Order: Select the sales order that the BOM is being produced for, if required.

    • If the production order was created from a sales order, this information will already be filled in.

Create a production order from a sales order

You can create a production order from a sales order if the order contains Bill of Materials (BOMs).

  1. Go to Sales → Orders and open the relevant sales order.
  2. Click Actions in the top-right corner and select "Create Production Order".
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  3. In the next window, enter the relevant production information.

     

  4. Click "Create Production" to finish.

    1. You can then find the production order by clicking the pop-up notification on the left side.

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    2. Alternatively, go to Items→ Production, where the order number will be displayed on the production order.

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Create production from a Bill of Materials (BOM)

You can create a production order from a BOM in two ways:

  • Production Order

    • Go to Items → Bill of Materials (BOMs) and open the relevant BOM.

    • Hover over the three dots on the right-hand side and click "Create Production".

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  • Add to Inventory

    • Go to Items → Bill of Materials (BOMs) and open the relevant BOM.

    • Hover over the three dots on the right-hand side and click "Add to Inventory".

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    • In the next window, enter the quantity of the BOM you want to produce.

      • The production will be completed immediately, and no production order will be created.

      • If you need to perform a reverse production, you can enter a negative quantity here.

        This will remove the BOM item from inventory and add the underlying components back into stock.

Create a purchase order from a production order

If you are missing materials for a production, you can create a purchase order directly from the production order:

  1. Go to Items → Production.
  2. Open the relevant production order.
  3. Click "Actions" and select "Create Purchase Order".
  4. Select the items to be ordered, and specify the supplier and quantity.
    1. Tip: Set a primary supplier on the product to automatically populate the Supplier field.

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  5. The purchase order will then be available under Purchasing → Purchase Orders, where you can complete and send it to the supplier.

FAQ

How do I handle waste during production?

Waste must be registered through an inventory adjustment. For this purpose, you can use the "Waste" adjustment type.

How do I reverse a production?

It is not possible to reverse a production order directly. However, you can achieve the same result using the following workaround:

  1. Go to Items → Bill of Materials (BOMs) and locate the relevant BOM(s).
  2. Hover over the three dots in the overview.
  3. Click "Add to Inventory".
  4. In the pop-up window, enter the quantity you want to reverse, prefixed with a minus sign (-).
    This will remove the BOM item from inventory and add the underlying components back into stock.

Please note! You cannot select a specific date when using this method. The inventory adjustment will be recorded using the current date.