Inventory value associated with invoicing

This feature controls how the inventory in Rackbeat is updated in relation to goods receipt and dispatch, and when the changes are reflected on the product card.

This feature is especially relevant for monthly accounting. By enabling it, you ensure that costs are matched with sales within the same period. This prevents issues where your contribution margin cannot be reconciled properly – for example, if the cost (purchase) is recorded in April but the sale is recorded in May. It provides a more accurate financial report and a clearer month-to-month overview.

Purpose of the feature

To ensure that inventory is only updated when an invoice has been posted, and not just when goods are received or dispatched.

What happens if the feature is ENABLED?

• Receiving and dispatching goods does not directly affect the inventory.

• The inventory is only updated once the related invoice is posted (either sales or purchase invoice).

• Invoices without linked orders/purchase orders will still affect inventory when posted.

• You cannot change this setting if you have open:

  • Orders

  • Purchase Orders

  • Invoices

  • Shipments

  • Receipts

When is it useful to enable this?

• When you want to ensure inventory changes only occur upon financial confirmation (posting).

• If you want stricter control and to avoid discrepancies in stock levels before invoicing is confirmed.

When should you NOT enable it?

• If you need to update inventory immediately upon goods receipt/dispatch – e.g., to resell quickly.

• If your workflow does not require invoice posting to update stock levels.

How to enable the feature

To enable this feature, follow these steps:

1. Make sure you have no open orders, purchase orders, invoices, receipts, or shipments.

2. Go to your Company Settings.

3. Click on the "Accounting" tab.

4. Tick the checkbox for "Inventory value associated with invoicing".